IT Hardware Inventory & Auditing

IT Hardware Inventory and Auditing

What is IT hardware inventory and auditing?

Keeping track of the assets within your organisation can be an extremely laborious task. Audits can be a labour-intensive task and time consuming, especially if your organisation spans across multiple sites.

Gain control of your ITIL service asset configuration management framework with bespoke IT hardware auditing.

  • Inaccurate or Inconsistent Data in the CMDB
  • Fluid Environment with Regular Changes
  • Non-Static Mobile Equipment
  • Non-Networked Equipment
  • Relocations and/or Rationalisations
  • Change Management
  • Upgrades / Decommissioning
  • Disaster Recovery / Business Continuity Planning
  • Systems Security

These are just a few of the reasons why you must conduct a physical audit.

 

What are the benefits of a hardware inventory?

Strategy – Your IT Hardware Strategy is driven by the information contained in the Master Asset Register

Drive your IT Hardware Strategy with quality information. Using remote IP location software has its limitations and costs. You may not be able to drill down to user, desk or departmental level and you will not be able to keep track of non-networked items. We can help tie in disparate data sources by utilising bespoke templates to conduct physical audits, gathering as much information as you require in an accurate and consistent format.

We will then provide you with a Master Asset Register in spreadsheet format with all of your asset information.

 

What are the benefits of a hardware inventory?

Control Costs & Value of Assets – See where your IT investments have been made within your organisation. Reduce the hidden costs from using your own, higher paid, IT team to perform audit. Asses the total value of your hardware assets. What am I paying for on leased equipment?

Control Ownership – See instantly who owns an asset in your organisation. Want to know who is using what and where?

Replacing and upgrading – Need to upgrade equipment or reallocate resources? Identify current and potential hotspots for upgrade/decommissioning.

Management Service Level Agreements – If equipment is leased you can monitor supplier performance against service level agreements for failures in contractual delivery.

Tax: Asset Depreciation – Accountability needs to be taken for every asset within an organisation. Tax is paid on all company assets, having an up-to-date database may allow you to save money by not paying for items that don’t exist. Items also depreciate over time, which also need to be accounted for. HMRC = Assets

 

How is a hardware inventory conducted?

We will consult with you to determine the execution strategy and proposed schedule. Depending upon the standard user configuration we may conduct ‘in’ and out-of-hours auditing to determine the individual assets. Mobile equipment has to be audited in normal working hours. Data centres and Communications rooms will need to be accessible during the audit period.

Common Assets:

  • Computers/Desktops
  • Laptops
  • Telephones
  • Printers /MFD’s
  • Mobile devices
  • Servers/Switches/Routers/Racks/PSU’s
  • Any common equipment/hardware

Common data types:

  • Unique Asset Reference Number
  • Serial Number
  • Asset Type – I.E. Laptop, Monitor
  • Type of Equipment i.e. Laptop, Monitor
  • Manufacturer
  • Manufacturer Model
  • Internal location information such as User/Desk/Department
  • Audit Date
  • Comments – for exceptions

 

Where do we operate?

We operate nationwide covering technical equipment and areas in small offices, large offices, data centres, server rooms, communications rooms, warehouses, shops (retail), government buildings and outdoor technical facilities.




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